E-Verify Compliance Procedures
Effective November 11, 2009, the University of Tennessee is required to participate in the E-Verify program for any federal contract that contains the Federal Acquisition Regulation (FAR) clause number 52.222-54. E-verify is a free, internet-based system operated by the Department of Homeland Security (DHS) and the U.S. Citizenship and Immigration Services (USCIS). It allows an employer, using information reported on an employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. This is a requirement for prime federal contracts with a period of performance longer than 120 days and a value above the simplified acquisition threshold ($100,000). The rule covers subcontractors if a prime contract includes the clause. For subcontracts that flow from those prime contracts, the rule extends the E-Verify requirement to subcontract for services or for construction with a value over $3,000.
If you are required to E-Verify, you will be contacted by the UTSI Research Office and/or the UTSI Human Resources Office.
For additional information on UTSI’s e-verify procedure and form, please see below:
Online Pay Statements
In keeping with the university’s efforts to reduce costs, employees now have on-line access to their pay statements. For more information on this process, please refer to the following links:
The online pay statements are accessed using NetID. For more information regarding NetID (setup, reset, changing passwords).
Payroll Questions
Questions regarding Payroll Action? Contact Courtney Maricle-Frazier at ext. 37267.
Questions regarding Timesheets? Contact Ashley Brooks at ext. 37233.
Please email approved timesheets to timesheet@utsi.edu.
Holiday & Administrative Closing Schedules
HR/Payroll Deadlines and IRIS forms
FICA Taxation of Wages Earned Under Temporary Employment
Compensation
Forms
- I – 9 Employment Eligibility Verification and lists of acceptable documents
- IRIS HR/Payroll Forms
- Non–US Citizens
- Biweekly Employee Holdback
- Online W-2 form – In order to access your online W-2 forms, sign on using your University NetID and password. This is the same ID and password used to access the online pay statements.
- W-4 – To update your W-4 withholding, log into UT Employee Self-Service or complete the W-4 form and return to the UTSI HR office in Lower c-wing.
Direct Deposit Information
As of February 9, 2022, the UT System requires the setting up and changing of direct deposit bank information be made through the self-service portion of the IRIS portal OR the secure direct deposit website. Your NetID and password are required to access the sites.
Both sites require the use of dual factor authentication.
Once signed into the web application, select the correct payroll cycle. Enter the bank routing number and account number of the primary account, reenter the primary bank account number, select a checking/savings preference and upload a picture or pdf of a cancelled check or letter from the bank verifying the account number. If you wish to change the secondary account or travel bank, enter the primary account details and enter the secondary and/or travel bank details and upload the required information.
If you have questions, please contact Courtney Maricle-Frazier in the UTSI Human Resources Office.