UTSI COVID-19 Guidance

The UT Space Institute is taking preventive measures to ensure the health and safety of employees and students while also ensuring the continuity of business operations during the COVID-19 pandemic.  Provided below is useful information to help guide you through the pandemic.

 

  • UTSI COVID PROCESS

If you need to self-isolate, complete the UTSI COVID-19 Self-Isolation Form.  After submitting the form someone from the UTSI HR office will contact you to either provide or gain additional information. The response time is generally within 24 hours but may vary depending on situation.  If you need assistance, please contact the UTSI Human Resources office at hr@utsi.edu or phone 931-393-7226.

 

  • Definitions

Fully vaccinated.  Being fully vaccinated is defined as being two weeks past your final dose of a two-dose vaccine or one dose of a single-dose vaccine.

If fully vaccinated you do not need to quarantine after contact with someone who has COVID-19, unless you have symptoms of the virus.  However, you should get tested 3-5 days after exposure, even if you don’t have symptoms, and wear a mask indoors in public for 14 days following exposure or until your test result is negative.

Recovered from COVID-19. If you have previously tested positive for COVID-19 and completed the required isolation, you do not need to self-isolate or be tested again for up to three months as long as you do not develop symptoms again.  If you develop symptoms again within three months of a COVID-19 diagnosis you should self-isolate and be tested.

Close contactBeing within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period with someone who has had COVID-19 in last 14 days, unless you have been fully vaccinated.

Two types of self-isolation – Quarantine / Isolation:

  1. Quarantine is for people who may have been exposed because of close contact with a COVID-19 case or travel.

Length of Quarantine

As previously stated, fully vaccinated individuals do not need to quarantine after contact with someone who has COVID-19, unless they have symptoms of the virus. 

Unvaccinated individuals after exposure to COVID-19 need to quarantine for 14 days and get tested in 3 to 5 days.  Quarantine can be reduced to 10 days or 7 days based upon date tested.

  1. Isolation is for people who have tested positive for COVID-19 or have symptoms of COVID-19.

Length of isolation 

If positive you are required to complete a minimum 10-day isolation period.  To end isolation after the 10 days, you must also have been fever-free for a minimum of 24 hours and your symptoms, if any, must be steadily improving.

Close contacts who develop symptoms of COVID-19 need to be tested and isolate until the results are known.

Develop symptoms and have no known exposure to COVID-19, you may be required to complete a 10-day isolation period.  Your health care provider will determine whether you need to quarantine or isolate. 

Regardless if you quarantine or isolation, UTSI requires a written confirmation from your health care provider regarding when you are cleared to return to work.

When to isolate

  1. Test positive for COVID-19.
  2. Develop symptoms of a COVID-19 infection(fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting, or diarrhea).
  3. Are awaiting COVID-19 test results.
  4. Are a close contact with someone diagnosed with COVID-19.
  5. Have been advised to self-isolate by a health authority.
  6. Need to self-isolate after traveling in accordance with the latest CDC travel guidance.

****REMINDERFace Masks are required in all indoor public spaces, except in private offices and residence hall rooms and while individuals are actively eating, drinking, or engaging in fitness activities.  

 

Support

¨UTSI COVID Coordinator – Scott Van Zandbergen, svanzand@utsi.edu, ph; 931-393-7240

 

¨UTSI Human Resources Office

Email: hr@utsi.edu, ph: 931-393-7226

Individual email contact information below:

Patricia Burks-Jelks, Director, pjelks@utsi.edu

Pam Ledford, pledford@utsi.edu

Courtney Maricle-Frazier, cmaricle@utsi.edu

Molly West, mwest@utsi.edu

 

Timesheet Instructions

Click here for Timesheet Forms

Online Training through K@TE (pronounced “Kate”)

K@TE is the University of Tennessee’s Learning Management System that grants UT employees access to e-Learning professional development courses.

How to log-in to K@TE:

  1. Log into K@TE (kate.tennessee.edu). You will need you Net ID and Password.
  2. Search for the topic/program you’d like to view.
  3. Click on the course.
  4. Click “Launch”. (Or, “Request” if taking a curriculum)
  5. A pop-up will appear (you must enable pop-ups).
  6. Click “Start Course”.

 

Insurance Information

¨Partners for Health TN is updating COVID-19 related information for state and higher education employees on state insurance plans. View the latest COVID-19 related health insurance information (PDF).

¨The Employee Assistance Program is offered through Optum Health and designed to provide free confidential assistance to help employees and their families resolve problems that influence their personal lives or job performance. EAP services are available to all benefits-eligible UT employees and their spouses and dependent children. Benefits include up to five no-cost EAP visits with a provider in our EAP network per year.

Contact EAP any time – Employees can access EAP at any time by visiting here4tn.com or calling 855-Here4TN (855-437-3486; TDD/TTY dial 711). 

¨The Optum Public Crisis Line is 866-342-6892. This line is available to everyone, so you can share the number with your family and friends. Caring professionals connect callers to resources 24/7.

¨Optum’s COVID-19 support page hosts a wealth of resources and supports for well-being.

¨Free Sanvello premium access will be available during the COVID-19 crisis. This app provides coping tools, peer support, and on-demand help with reducing stress and anxiety.

¨Resources available through EAP and Optum Health

 

Educational Assistance (Fee Waiver forms)

Please click here for Fee Waiver Forms. Once completed, please contact the UTSI HR office at hr@utsi.edu for further assistance.

 

Workers’ Compensation

Please click here for information on how to file a Workers’ Compensation claim.

 

Rev. 10/18/2021