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COVID-19 Guidance for UT Space Institute Employees

UTSI OPERATING CONDITIONS – PHASE 2 – See UTSI’s Return to Work Plan

UTSI COVID 19 Info/Updates

The UT Space Institute is taking preventive measures to ensure the health and safety of employees while also ensuring the continuity of business operations during the COVID-19 coronavirus pandemic.

UTSI SELF-ISOLATION FORM For UT Space Institute employees and students who are absent for reasons related to COVID-19. This form must be completed by the affected employee/student or the affected employee’s supervisor/advisor as soon as possible.  The form gives university staff the information needed to respond appropriately.  If need assistance, please contact the UTSI Human Resources office at hr@utsi.edu or phone 931-393-7226.

UTSI SELF-ISOLATION PROCESS

Clarification of return to work following COVID test results

COVID 19 Exposure Decision Tree

PREPARATION TO RETURN TO WORK/CAMPUS

Prior to returning to campus, UTSI employees and students need to complete the following:

  1. UTSI Self-Observation Questionnaire.  Complete and send a copy of the completed questionnaire to the HR office, MS-11, when returning to campus.

UTSI Employee Self-Observation Questionnaire

UTSI Student Self-Observation Questionnaire

  1. K@TE training course, “COVID-19:  What you Need to Know.” Depending on the number of links you review within the course, it will take 20 – 45 minutes to complete the course.  Provide a copy of the completion certificate to the UTSI Safety Office, MS-14.

Though not required, the “Recommended COVID-19 Training.pdf” contains additional COVID-19 training that is recommended, but not required.  If you complete any of the training provided in the attachment, provide a copy of the completion certificate to the UTSI Safety Office.  Note:  Not all courses in the attachment provide a completion certificate.  Remember to charge the time you spend completing the questionnaire and training to account number E02-0120003.

Contact your Department Head/Supervisor if you have any questions about UTSI COVID-19 processes and procedures.  If you have questions about K@TE training, please contact the UTSI Human Resources office at hr@utsi.edu.

Resources for Employees

New Self-Check Survey for Employees Returning to the Workplace

In partnership with the UT Health Science Center, the UT System is now offering a self-check survey for employees to use before they go into the office. The purpose of this questionnaire is for you to self-check your daily health prior to coming to work. It was developed with criteria from the CDC.
Click here to log in to the UT System’s online daily check survey.

Employee Rights
Under the Families First Coronavirus Response Act

The Families First Coronavirus Response Act requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19.

These provisions will apply from April 1, 2020, through December 31, 2020.

Poster: Employee Rights Under the Families First Coronavirus Response Act (PDF)

dol.gov/coronavirus

To stay informed on the status of COVID-19:
• For For a comprehensive list of statewide resources, please visit: https://www.tn.gov/governor/covid-19.html
• The Department of Health (TDH) provides up-to-date information for the status of COVID-19 in Tennessee at https://www.tn.gov/health/cedep/ncov.html
• COVID-19 symptoms found on the CDC website at https://www.cdc.gov/coronavirus/2019-ncov/about/symptoms.html
• The CDC has updated information and guidance available online at www.cdc.gov/coronavirus/2019-ncov/index.html

Additional state resources:
• Do Your Part. Stay Apart. – tn.gov/health
• COVID-19 Unified Command – www.tn.gov/unifiedcommand
• Daily COVID-19 Media Briefings – https://sts.streamingvideo.tn.gov/Mediasite/Catalog/catalogs/mediasiteadmin-covid-19-media-briefing
• COVID-19 in Tennessee: The Basics – https://www.tn.gov/governor/covid-19/faqs.html
• COVID-19 Small Business Resources – https://www.tn.gov/ecd/covid-19-small-business-resources

Working Remotely

At this time, all UT Space Institute employees are urged to work remotely for the health and safety of our community.

For IT assistance to work remotely, send an email to helpdesk@utsi.edu or call 931-393-7254 and leave message.  For information on Remote Connections and Telephone Services and other useful info, check out their website at https://www.utsi.edu/computer-services-home/.

Transformational Work We Can All Do

Timesheet Instructions

Click here for Timesheet Forms

–Biweekly Payroll Instructions
–Monthly Payroll Instructions
–GRA Payroll Instructions

Workers’ Compensation

Please click here for information on how to file a Workers’ Compensation claim.

Educational Assistance (Fee Waiver forms)

Please click here for Fee Waiver Forms. Once completed, please contact the UTSI HR office at hr@utsi.edu for further assistance.

Online Training through K@TE (pronounced “Kate”)

K@TE is the University of Tennessee’s Learning Management System that grants UT employees access to e-Learning professional development courses.

There are multiple online training opportunities through K@TE such as Working Remotely, Working from Home: Strategies for Remote Employees, Managing Virtual Teams, Leading Virtual Meetings, Time Management: Working from Home and courses to improve computer and customer services skills and safety just to name a few. K@TE has also added several new learning sessions regarding COVID-19.

How to log-in to K@TE:

  1. Log into K@TE (kate.tennessee.edu). You will need you Net ID and Password.
  2. Search for the topic/program you’d like to view.
  3. Click on the course.
  4. Click “Launch”. (Or, “Request” if taking a curriculum)
  5. A pop-up will appear (you must enable pop-ups).
  6. Click “Start Course”.

Support

The UT Space Institute Human Resources Office can be reached by emailing hr@utsi.edu or calling 931-393-7226.  Individual email contact information below:

Patricia Burks-Jelks, pjelks@utsi.edu

Pam Ledford, pledford@utsi.edu

Courtney Maricle-Frazier, cmaricle@utsi.edu

Vicki Carr, vcarr@utsi.edu

Molly West, mwest@utsi.edu

Insurance Information

Partners for Health TN
 is updating COVID-19 related information for state and higher education employees on state insurance plans. View the latest COVID-19 related health insurance information (PDF).
 

The Employee Assistance Program is offered through Optum Health and designed to provide free confidential assistance to help employees and their families resolve problems that influence their personal lives or job performance. EAP services are available to all benefits-eligible UT employees and their spouses and dependent children. Benefits include up to five no-cost EAP visits with a provider in our EAP network per year.

Contact EAP any time

Employees can access EAP at any time by visiting here4tn.com or calling 855-Here4TN (855-437-3486; TDD/TTY dial 711). 

The Optum Public Crisis Line is 866-342-6892. This line is available to everyone, so you can share the number with your family and friends. Caring professionals connect callers to resources 24/7.

Optum’s COVID-19 support page hosts a wealth of resources and supports for well-being.

Free Sanvello premium access will be available during the COVID-19 crisis. This app provides coping tools, peer support, and on-demand help with reducing stress and anxiety.

Resources available through EAP and Optum Health

Updates from the University of Tennessee

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